Human Resource Activities You Should Be Automating - Savage & Palmer - Enabling Entrepreneurs

Human Resource Activities You Should Be Automating

by | Apr 30, 2022 | Business Strategy | 0 comments

Human resource operations and recruitment are a vital part of every business. The HR department handles the hiring process, onboarding and offboarding of staff members, skill improvement of employees, salary distribution, leave management, and the overall well-being of employees. An organisation can’t be operated smoothly without an efficient HR unit. 

HR teams that follow the traditional approach, have to deal with tedious manual work on google sheets, time-consuming paperwork, individually contacting different potential candidates, identifying new job openings and posting these on different platforms, conducting interviews, tests, and lots more.  

Technological advancements have changed the scenario, and, now, we have HR automation systems that make HR operations quicker, easier, and more accurate. There exist automated systems or tools to manage HR operations including recruitment, payment, and employee management. These tools cancel out a lot of the manual labour and free up your HR team’s time so they can focus on building a quality workforce. 

Recruitment 

Recruitment includes the process of identifying, contacting, skill-assessing, hiring and onboarding the workforce in an organisation or company. Overall, it includes everything from talent identification to its incorporation into the company. 

The recruitment process of an organisation is the obligation of an HR unit. Big enterprises or larger organisations usually have teams of HR executives, while small and mid-sized organisations operate with a single recruiter. Moreover, there are organisations that depend on third-party recruitment services. Businesses generally recruit aspirants for new openings through job portals, advertisements, social media channels and more. Nowadays, companies are using recruitment software to boost accuracy and transparency with respect to hiring top candidates. Despite all these aspects, the recruitment process remains the responsibility of the human resource unit alone.  

Unfortunately, recruiting, in its traditional form, is a time-consuming and labour-intensive procedure. Recruiters and hiring managers are bombarded with resumes. After sorting, ranking, and forwarding applications to the appropriate persons for evaluation, they must work with management to screen, interview and onboard eligible applicants. Throughout this process, everyone involved must interact via follow-up emails, internal messaging, and offer letters. It’s tedious yet complicated, and losing track of prospects might mean missing out on hiring the best person for the job, or might result in harming the company’s reputation amongst its candidates. Thankfully, this entire process has gone digital. 

Must-have recruitment automation software 

Integrating recruitment software with your CRM or HR management system is crucial for your organisation’s HR process. Internal HR executives or recruiters require a robust collaborative system that enables them to share candidates’ data and get responses from managers. For this, organisations can opt for a tool that includes a career page, application forms and an internal job dashboard. A tool such as this can efficiently manage in-house hiring and staff referral programmes. We have conducted an evaluation of different recruitment tools based on their capabilities with recruitment marketing, skill assessment, automation and more. 

Reply 

This browser extension allows you to find and engage with prospects on LinkedIn and other job-oriented platforms. Using this extension, one can easily find the email addresses of candidates and can include them in the next outreach campaign. Reply also allows the recruiter to engage with candidates through diverse channels, connecting emails and follow-ups through calls, social communications, and other vital tasks in the desired sequence. 

Zoho Recruit 

The Zoho office suite comes with an included HR package called Zoho Recruit. It is a cloud-based applicant tracking system that provides organisations with a complete recruitment solution and is suitable for both in-house HR teams and third-party recruitment services. HR units can utilise this tool for sourcing and screening candidates, with its background verification and pre-screening evaluation making sure that the candidate matches the eligibility criteria before the face-to-face interview stage. Moreover, the software aligns the entire process by simplifying form filling for candidates and fetching candidates’ info from LinkedIn. 

Pymetrics 

Pymetrics offers to help you identify your ideal candidates by combining algorithms and scientific assessments. The tool’s AI technology, which has been certified to guarantee a bias-free selection process, is based on the most recent improvements in behavioural science. It allows for the receipt of tailored algorithms for your specific business needs. With Pymetrics, recruiters may identify a candidate’s potential with skill assessment, rather than simply their prior experiences. Another noteworthy feature is Pymetrics’ ability to go beyond the specific job opportunity and give recommendations on additional roles where a potential candidate could fit into your organisation.

Payroll management and employee engagement 

Payroll management refers to the entire chain of activities that deal with the management of compensation paid to the staff members. This process can be divided into three stages: the pre-payroll process, the actual payroll process, and the post-payroll process. 

Pre-payroll Process – Defining payroll policies, collecting inputs and validating inputs. 

Actual Payroll Process – Calculating salaries and incentives. 

Post-payroll Process – Payroll reconciliation, payout, statutory compliance, payroll accounting, and reporting. 

Manual payroll systems require the HR team to manually calculate the hourly earnings of employees as well as the hours clocked by them. This is a time-consuming procedure. Maintaining time clock data becomes easier with automation, and it can be easily sent to the payroll system which allows for on-time payouts for the employees.

Must-have payroll automation software

When it comes to automation of the payroll management process, Quikchex seems to be the most effective solution. Quikchex is a software that automates a line of HR and payroll-related tasks for organisations and businesses. Quikchex helps organisations to manage their headcounts effectively. It allows HR units to handle issues and complaints raised by staff members in real-time. It also combines human-centric and digital approaches to enhance the quality of HR services in an organisation. 

Quikchex is a GST-enabled system that supports the company and the accounting persons linked to key tax-related tasks. It creates key tax statements, such as Form 16, for workers to use while managing their income taxes. Moreover, the software also facilitates the automation of many tedious processes such as attendance management. Additionally, the tool has numerous functions like- 

Making tailored payroll structures – 

With this software, HR teams can set your payroll structures, payroll cycles and compensation structures based on the organisation’s policies.

Running payroll quickly and efficiently

Quikchex allows you to process payroll in sets and includes an option that allows you to put workers on hold. Moreover, it automatically integrates the attendance and leaves data, processes inducements & arrears for compensation corrections.

Expense management

With Quikchex, you can get digitally generated payslips and tax payslips while the routine payroll is processed. Once the process is completed, you can disseminate these payslips to your staff members for their viewing.

Further benefits of Quikchex

  • Code-less integration with the organisation’s CRM or ERP. 
  • Designed considering non-technical users and allowing them to get familiarised with the software’s mechanism quickly. 
  • Offers the assistance of dedicated accountants for tax management. 
  • Adherence to government-imposed tax and agreement regulations. 
  • Complete leave management including custom leave policies, leave application and approval process, and automation of leave accruals.
  • Automated attendance management with custom attendance policies, biometric integration, capturing punch-in and punch-out data, and attendance tracking reports. 
  • Generates payslips, salary breakups and different related reports and documents.

Must have HR automations

Here are some additional automations for your HR Team

  • Create attractive video tutorials for training and upskilling your workforce. This way, your HR Team doesn’t have to spend time training your employees manually. These tutorials can specify a time period within which the tutorial must be completed. and can be linked to a Google Form test to reflect what the employee has learnt. 
  • Similarly, you can create videos for the induction and onboarding process that walk the new hiree through the essential information about the company, as well as the admin tasks that the new hiree should be aware of.  
  • Put in place a system for complaint redressal through Google Forms, or by scheduling a fixed time every week where employees can speak about any complaints they have, or issues that require addressing. This will ensure that your employees feel heard, and that the issues they are facing will be dealt with quickly and appropriately. 

The end of this blog, and your HR-related troubles.

The more that HR activities can be automated, the more time HR executives and professionals will have to connect with employees, resolve their issues and build a motivated workforce. Automation is already revolutionising the HR industry, and businesses are increasingly realising that tech-enabled HR procedures combined with valuable data may assist organisations in creating a more engaged workforce.

Savage & Palmer assists businesses with all their payroll management requirements, allowing them to focus on scaling their business. Reach out to us by dropping in your details on our website, or direct message us here

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